2. 

3. Special Event Permit

   The Special Event Permit can be completed online and used to apply for events in locations where people gather. Some events may require a permit from other organizations, and regulation is based on the type of event, the setting, and the potential risk to the participants and the surrounding community. All text and information submitted in this form may be used to promote the event if open to the public.

5. Enter the name of organization applying for Special Event Permit*
7. Enter the name of the special event.*
9. Event type*
   -- Select One --Block PartyConcertFestivalParadeRoad Race, 5K-10KOther (describe below)

   Select the category that best applies to your event.

10. Other, please describe
12. Does your event have an expressive message covered by the First Amendment that you wish to protect?*

    1. Yes
    2. No
13. Event website

    Please provide URL for the event website.

15. Description of Event*

    Please provide a promotional description of the event. Include social media links, and any other information.

16. Open to the public?*

    1. Yes
    2. No
18. Estimated attendance*

    Enter estimated attendance per day. This information will be made available for public events.

19. Admission fee*

    Enter the price or price range of cost to attend (eg., $25.00, $25-45.00, or free.) This information will be made available for public events.

21. Event sponsors

    Enter the name of the event sponsor(s).

22. Is this a recurring event?*

    1. Yes
    2. No
26. Date and Time

    Please indicate below the time you will begin setting up temporary assets for the event; the start/end of the event; and the take-down of temporary assets.

28. Set up*
    Set up

    Set up

    Enter date and time you will set up temporary assets.

29. Start time*
    Start time

    Start time

    Enter time event begins.

30. End time*
    End time

    End time

    Enter date and time event ends.

31. Take down*
    Take down

    Take down

    Enter date and time you will take down temporary assets.

35. Applicant Contact Info

    Please provide primary contact information for your organization. If there is a different primary contact on the day of the event, please enter it below as well.

37. Primary Contact First Name*
38. Primary Contact Last Name*
40. Address1*
41. City*
42. State*
43. Zip*
45. Phone*

    Please provide the applicant's phone number (eg, xxx-xxx-xxxx).

46. Email address*

    Please provide the applicant's email address (eg., myname@organization.net).

47. Type of organization*

    1. Non-profit
    2. Business/private corporation
    3. other
49. Secondary Person first name

    Additional person to be included in correspondence.

50. Secondary person last name
52. Phone
53. Email
55. Day of Contact information*

    1. Yes
    2. No

    Please provide information on the best person to contact on the day of the event.

    Same as applicant?

59. Food & Vendors

61. Will food or beverages be sold or given away?*

    1. Yes
    2. No
62. Will alcohol be served at the event?*

    1. Yes
    2. No
63. Will you provide potable water?*

    1. Yes
    2. No

67. Facilities & Equipment

69. Will the event have tents or canopies?*

    1. Yes
    2. No
70. Will there be amplified sound?*

    1. Yes
    2. No
71. Will you be using generators?*

    1. Yes
    2. No
73. Describe your trash and/or recycling services to be provided at the event.*
74. Describe the portable restroom set--up at your event, to include the total number and number of ADA compliant restrooms.*
76. Will you be providing hand washing stations at your event?*

    1. Yes
    2. No
77. Please describe your clean-up plan. Include clean-up times and contact information for the person in charge during clean-up.*
79. Are you requesting water taps?*

    1. Yes
    2. No
80. Will you be requesting electrical hookups?*

    1. Yes
    2. No

84. Safety & Security

86. Will you be providing private security?*

    1. Yes
    2. No
87. Are you specifically requesting police resources for this event?*

    1. Yes
    2. No

    Please note that all special events are subject to review by Spring Hill Police. The size and scope of an event may require mandatory support from police resources, regardless of the sponsors' request. The event sponsor may also be required to pay for reimbursement of police resources used for the event.

89. Will private medical be provided?*

    1. Yes
    2. No
90. Will your event have propane/gas on site?*

    1. Yes
    2. No

94. Traffic Control

96. Will the event require roads to be closed (temporary, partial, or full)?*

    1. Yes
    2. No
97. Will there be reserved or blocked parking?*

    1. Yes
    2. No

101. City Services Requested

103. What City services will you be requesting?*
     -- Select One --SecurityBarricades and/or ConesTemporary Water TapsElectric HookupsOther

     Check all that apply.

104. If you answered "other", please describe.

108. Location

110. Event Location*

     Provide a detailed description of the event location.

112. Spring Hill Map
     Spring Hill Map
114. Locate the event on a map

     Search for an address or click on the map to specify the location. If the event (eg., marathon, race) covers a large area, identify where most activities would occur, such as the start/finish area.

115. Event Site Map*

     You must supply a site map by attaching a graphic (PDF or JPEG) below. Please include any of the following that are applicable to your event:

     • the specific area in the park/plaza you wish to use
     • the name of streets, placement of barricades, and/or road closures
     • the areas where participants and vendors/merchants will park
     • tent, vendor, booth, and/or stage placement
     • the areas where alcoholic beverages will be served
     • the exact route where participants will walk or run

119. Application Submission

121. Additional documents

     Please upload any additional documents relevant to your event permit application.

123. Terms and Conditions/Hold Harmless Clause
     • I / we agree to abide by all ordinances and regulations of the City of Spring Hill and all conditions placed upon the event by the City Administrator and Board of Mayor and Aldermen.
     • I / we do swear or affirm that all of the information given in this application is true and complete.
     • I / we do hereby agree to assume the defense and indemnify and save harmless the City, its Aldermen, boards, commissions, officers, employees, and agents from all suits, actions, damages, or claims to which the City may be subjected of any kind or nature whatsoever resulting from, caused by, arising out of, or as a consequence of such event and the activities permitted in connection therewith, ad to submit a certificate of insurance prior to the event pursuant to City requirements.
     • I/we agree to provide a copy of this signed Special Event Permit application to any vendors, planners, and related parties for this event.
     • I/we understand that I/we assume the responsibility for the actions of any vendors, planners, and related parties for this event.
     • I/we understand that granting a Special Event Permit does not imply granting of another permit that is separately required.
     • The application for a Special Event Permit shall be filed not less than 90 days prior to the scheduled date of such event. Events shall not be advertised until a Special Event Permit has been obtained from the City. Failure to file in a timely manner may result in the denial of a Special Event Permit.
125. First name*
126. Last name*
128. Signature*

     By signing below, you accept the Terms and Conditions. Electronic signature shall be interpreted as original signature.

129. Date*
Leave This Blank:


131. 1. Receive an email copy of this form.
132. Email address

     This field is not part of the form submission.

133. Submit Submit and Print

* indicates a required field